time managementA day in the life of a real estate professional can be pretty chaotic. You wake up one day fully poised to smile, dial, and make a pile only to arrive at your office and have to run and lock a property door or reschedule a home inspection. Because of the consumer-based nature of real estate, it is often difficult to stay organized and in control of your daily activities.

In order to take control of your daily activities and the destiny of your real estate career, agent time management should always be your top priority. To make money in the real estate, you must make efficient use of your time. You cannot be lazy or procrastinate, and sometimes you won’t even get a day off when you want it. Unfortunately, if you cannot stay organized and follow a strict daily schedule, your success in meeting your goals may be hampered significantly.

Successful agents design plans for achieving their goals. They set short-term and long-term goals, both of which can be achieved with the completion of daily activities. Since completing daily activities is so important, procrastination is a real estate professional’s archenemy. So, you must always focus on staying motivated and organized. Remember that your income is a direct result of your efforts and achievements.

Create a Schedule and Stick to It

Organize your daily tasks and resign yourself to complete all of them each and every day. Remember that it is important to be realistic and not put too many items on your daily schedule because pushing too hard can be counterproductive. However, no matter what happens, you must commit to completing all of the items on your to do list before you rest your head at night.

Schedule the tasks that you hate to do first thing in the morning, so that you can get them out of the way. If you despise returning phone calls, get them out of the way as early as possible. When you complete activities that you don’t like first thing in the morning, you feel a great sense of accomplishment and it is easier to move on to other items on the list.

Invest Extra Time When Necessary

Whenever you complete all of your work early, take advantage of the extra time to take your business up a notch. Spend an extra ten minutes doing a bit of what your schoolteachers may have called extra credit. You can:

  • Call a past client
  • Post to social media sites
  • Organize your desk or your email inbox
  • Clean your workspace
  • Read articles of professional development or watch online webinars
  • Check out the latest real estate news
  • Download new apps and tools that increase productivity

Believe it or not, doing just one small extra task will have benefits. Even cleaning your desk or sorting through piles of paperwork can be very productive, since you will create a cleaner environment for future activities.

Outsource Tasks

We’d be remiss if we didn’t mention the importance on focusing on what YOU are good at–not all of the things that tax your time. Specifically, if you don’t like paperwork, hire a transaction coordinator (such as one of the great ones at Transaction 911). Or, if you aren’t good at taking photos or making videos, hire a professional photographer. When you spend time on your assets and focus your business on those, the money will come flowing in.

Don’t Waste Time

Sometimes real estate agents get behind on work because they let themselves become discouraged or disappointed. They lament things that don’t work out. When you are constantly cycling back to yesterday’s activity or problem, you are not moving forward but instead taking a step back.

If a buyer or seller changes his or her mind, remember that it’s not the end of the world. If you let yourself become discouraged and you wallow in what could’ve or should’ve been, you will only fall behind even more.

Use Technology Effectively

New technology to increase the efficiency of the real estate professional comes out each and every day. You can download software onto your computer, install apps on your smartphone or tablet, invest in a new laptop, and so forth. When you take advantage of such tools and resources, you can save a lot of time, as you will be able to automate many processes. With the time you save, you’ll be able to focus on clients’ needs, and your good service will result in more sales.

Top agents are successful because they do an excellent job managing their time. Time management can be achieved by taking advantage of available tools and resources. You need to stay organized and work towards achieving both short-term and long-term goals.

Top real estate professionals meet their goals through good agent time management, a lack of procrastination, a positive attitude and the ability to embrace new technologies and tools that may come our way.

Looking for more real estate tips and tools?
Check out these articles from the Transaction 911 Blog:

14 Money Making Activities to Boost Your Income in 2015

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