Best Daily Schedule for Real Estate Agents_Transaction 911

Perhaps you are beginning a new career in the field of real estate or perhaps the pandemic has made you a little bit more lazy and you are looking for a “redo” or looking to freshen up your approach to real estate sales, nevertheless the very best agents stick to a strong and effective daily schedule. 

Most agents—when they get into selling real estate—are surprised by the long hours, late night phone calls, and incessant ongoing pushes and pulls of the industry. Well, there are ways to soften that a bit, with a good daily schedule.

Even today, our crackerjack team of TCs was up by 5:00 am, exercising and getting ready for the challenging day ahead.

Best Daily Schedule for Real Estate Agents

A real estate agent’s daily schedule will look like this: Wake up early (before 7 AM), working out and your morning routine (until 8 AM), lead generation and prospecting (8-11 AM), lunchtime and a mental break (11-12 PM), appointments and meetings (12-4 PM), and the rest of the day is yours!

As a real estate agent, you’ll break the average workday into chunks. You’ll dedicate your morning to generating new leads and prospecting tactics. By the afternoon, you should shift your focus toward what brings the income—like meetings and appointments. Sprinkled throughout the day are activities that benefit you, such as mealtime, hobbies, and time with the family.

5:00 AM to 8:00 AM – Wake Up & Get the Day Started

The most successful agents wake up bright and early to get the day off on the right foot. So you should be ready to wake up somewhere between 5 and 8 AM, which might take some time to get used to. 

During this time, you’ll do what it takes to start your day off with energy and with minimal stress: A workout, healthy breakfast, and meditation or journaling session. For the real estate agents who double as parents, this timeframe is for getting the kids ready and off to school.

8:00 AM to 11:00 AM – Lead Generation

The next three hours of your real estate agent morning routine are for generating leads and prospecting. This period is the best time to call the hot leads, prepare your next mailing, generate an email newsletter, or touch best with past clients and future prospects.. 

11:00 AM to 12:00 PM – Coffee or Lunch

Even though you’re never really off the clock as a real estate agent, you need to schedule some much-needed “me time” during the workday. After all, your brain needs some time to rest, and, like a doctor or lawyer, you shouldn’t have to drop everything to be at your client’s beck and call. 

This hour-long slot is more than enough time to meet up with another agent, colleague or prospect for lunch; use this time to speak with a member of your business network, or an affiliate partner in a related industry like mortgage or title or insurance. You could also go for a nice walk or do some midday Tai Chi or yoga.

12:00 PM to 4:00 PM – Appointments / Meetings

Coming off of a relaxing and energizing lunch break, you’re ready to take on the rest of your day in strides. This four-hour block in your afternoon is for the activities that close the business you were generating in the morning. 

Afternoons should revolve around listing presentations, initial meetings with new buyers, touring properties, showing homes, and calling contractors. If you don’t have any meetings or appointments in this time slot, use this time to extend your efforts from the morning slot.

4:00 PM to 5:00 PM – Tying Up Loose Ends

Your day is just about over and, if you’re lucky, your showings and appointments have all concluded by 4:00 PM or earlier. This last hour of your workday should go toward the basic housekeeping tasks that agents have to entertain—checking your email, following up with clients, generating a quick document, confirming your appointment schedule for tomorrow, and responding to your social media messages and comments. 

If you run a professional website or have social media accounts, this is the best time to update them. 

5:00 to 9:00 PM – More Time For You!

The job of a real estate agent doesn’t end when the clock hits 5:00 each workday. You may still find yourself fielding calls from sellers and buyers or even other agents. But generally, the last few hours of the night are your chance to unwind. So turn off your work phone, relax with your family, eat a hearty meal, and get ready to do it again tomorrow.

No two days will ever be the same as a real estate agent. Some days will be easier than others, dedicated solely to prospecting and lead generation. Other days, your schedule will have five listing presentations and two property walkthroughs. Whatever your schedule includes, Transaction 911 can help to ease the load. We can help you with all the paperwork for your next listing or purchase, so feel free to reach out to us anytime.